4 unexpected work tasks made easier by AI

The notion of AI within the office is evolving. Once considered primarily as a possible menace to jobs, it is more and more being acknowledged as a software that may improve your work life. As AI turns into extra extensively used within the office, persons are discovering novel methods to make use of it to their benefit.

Workers’ use of AI goes past merely automating routine tasks. Now, it is about exploring how the know-how can complement your abilities and improve sure elements of your skilled life. From bettering communication to sparking creativity and tackling distinctive office challenges, listed below are 4 methods AI could make your work extra manageable.

Reworking your emails and messages in order that they land effectively

We’ve all been there — needing to jot down a work e mail or ship a message when aggravated or harassed. When it involves difficult communication, AI will help clean issues out.

Let’s say your coworker badly tousled some numbers in a report, and consequently, it is added an additional week of work to your plate and made you look dangerous. Instead of shortly sending a message that you just may later remorse, take a couple of minutes to run what you need to say by way of an AI software similar to ChatGPT. Giving the chatbot the context of the scenario, drafting out what you’d ideally wish to say to them, and asking the AI to reword your message to make it extra applicable might prevent some large complications.

Here’s an instance of a immediate you need to use on this scenario:


Credit: ChatGPT

And this is ChatGPT’s response:

ChatGPT's response, reworking the email communication so it isn't as blunt and rude.


Credit: ChatGPT

ChatGPT’s method maintains knowledgeable tone, addresses the difficulty at hand, and opens the door for constructive dialogue whereas subtly indicating the place the issue originated. This might assist maintain the peace and make sure you’re getting your level throughout with out drama.

A brand new brainstorming buddy

One of the most effective issues about brainstorming as a staff is having completely different views to attract from. AI will help generate concepts and fill in gaps you could not have been conscious of.

Think of AI as an additional staff member with a broad skillset. It’s not nearly having one other voice within the room; AI instruments can faucet into info and experiences from everywhere in the world throughout numerous industries and backgrounds. This means they’ll supply insights and concepts which are out of left area — however in a great way.

Let’s say you work at a tech firm and are brainstorming your subsequent app as a staff. During the assembly, you could possibly feed the concepts into an AI software similar to Microsoft Copilot to see what it generates and the way these concepts spark new ones. Or, you could possibly use an AI software similar to Otter to transcribe the assembly in actual time after which feed the transcription into ChatGPT afterward so it has your entire dialog context on which to base its concepts.

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Brainstorming at work can generally really feel like hitting a wall, however AI generally is a bridge to completely different worlds and experiences, resulting in richer, extra revolutionary brainstorming classes.

Streamlining picture modifying

The want for fast and environment friendly picture modifying arises extra typically at work than you may anticipate — like when placing collectively a presentation on a decent deadline. AI will help with the smaller tasks that designers contemplate busy work so everybody can deal with what’s essential.

Say it’s good to take away the background of a picture so the slide you are engaged on appears extra visually interesting — you need to use an AI software similar to Adobe Express to shortly take away the background and proceed with the subsequent slide as an alternative of taking helpful sources and time from different groups.

Using AI for picture modifying is about extra than simply reducing issues out. Instead, you could possibly use it to regulate the lighting in folks’s headshots earlier than importing them to the corporate web site. With instruments similar to Canva’s picture editor, you may auto-adjust the lighting or regulate the main target without cost — or improve to the Pro model to take away stray hairs with the magic eraser.

These AI instruments are designed to be user-friendly, permitting you to deal with small however important tasks your self.

Streamlining assembly notes and documentation

If you wish to assume out loud or visualize issues higher when studying the transcript of a gathering, AI will help you get all the pieces down so you may deal with the subsequent steps.

Imagine sitting by way of an extended, detailed assembly. Instead of furiously scribbling notes, you could possibly have an AI software like Fireflies or Otter do the heavy lifting. These instruments can hear in, transcribe what’s stated in real-time, and spotlight key factors. This means no extra worrying about lacking essential particulars or spending hours after the assembly making an attempt to make sense of your notes — and, as a bonus, the transcript is searchable, so you may simply discover issues later.

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Say you are a researcher and have some insights primarily based on interviews you have simply carried out, however you additionally must create a to-do record. Using an AI notetaker similar to RambleFix, you may communicate out loud as all the pieces involves you and have the AI summarize a very powerful factors so you may look over them whereas additionally conserving the context intact.

Using AI for note-taking and documentation is about ease of use and accuracy. It’s there to make sure that the after-meeting workload is lighter and that everybody can immediately entry the knowledge they want.

These 4 examples are simply the beginning. As AI continues to evolve, its position in enhancing numerous work tasks will seemingly increase, providing much more revolutionary methods to assist your capabilities and simplify your work life.

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