5 Google Drive tips to help you prevent disasters


Rafael Henrique/SOPA Images/LightRocket by way of Getty Images

Ten years in the past, catastrophe struck my Google Drive folders. I used to be utilizing a third-party app to again up a specific folder — a folder that housed each single considered one of my guide manuscripts — and one thing went terribly improper. With the unintended verify of a field, that folder was deleted on Google Drive. Although that was unhealthy sufficient, the identical folder on my native drive was deleted as properly.

Yes, it was a catastrophe, one which I might have prevented had I not clicked a single checkbox in an app.

Also: How Google Drive’s new ‘Home’ web page makes it simpler to discover what you’re searching for

Fortunately, after an hour on the telephone with Google, they have been ready to restore the folder. Since then, I’ve been very cautious about which third-party apps I take advantage of and the way I take advantage of them.

If you need to keep away from having to spend a day sweating out whether or not or not you will ever see these irreplaceable recordsdata once more, learn on as a result of I’ve a couple of tips that may help. 

Are you prepared?

1. Use a robust password

Although this tip will not help you recuperate misplaced recordsdata or hold you from deleting one thing you should not, it can actually help prevent somebody from gaining entry to your Drive account and taking or studying these recordsdata at will. When creating a brand new password for Google Drive, use a password supervisor and have it create a random password that’s no less than twelve characters lengthy and unimaginable (or no less than very difficult) to memorize. The stronger the password, the much less possible somebody will acquire entry to your account.

Also: The finest password managers you should buy

At the identical time, I might advocate you think about including two-factor authentication into the combination, which provides yet one more layer of safety to your Google account.

2. Go by Drive and never Docs

This tip may sound counter-intuitive or the obvious factor on this planet (relying on how you’ve been utilizing Google) however I recommend you all the time undergo Drive — and never Docs — to create your paperwork. Why? Because when you undergo Docs, you cannot shortly place a doc the place you need it. In Drive, you can navigate to a folder, click on New, after which create the doc, realizing it can exist in that folder. In Docs, you create a brand new file and it’ll default to the foundation folder, the place you then have to keep in mind to go into Drive and transfer it the place you want it. If you hold forgetting to transfer these recordsdata, you’ll wind up with a chaotic mess of paperwork in your root folder, which may lead you to by accident deleting the file you most want.

Also: How to set up your Google Drive: 5 tips and methods to know

At the identical time, keep in mind — nevertheless you select to set up your folders — to set up a logical construction that makes it very simple to know the place your recordsdata are situated.

Speaking of which…

3. Use the model historical past

You’re going to make errors in your paperwork. Sometimes, these errors may be appreciable. When you’ve gone down the improper rabbit gap in a doc, you could be tempted to chuck it into the trash and begin over. Don’t. Instead, lean into Google Drive’s model historical past, which allows you to revert a doc to a earlier state. Instead of shedding all of these fastidiously chosen phrases from again when the doc made sense…revert, revert, revert.

Also: How Google Drive’s new ‘Home’ web page makes it simpler to discover what you’re searching for

One of the great issues about Google’s model historical past (moreover it being very simple to use) is that it may save quite a few situations of a doc from the time it was first created to the final edit. This function has saved my conceal on many events.

4. Back up

It ought to go with out saying that you want to again up your Drive account. Or, no less than again up the folders that comprise the extra necessary recordsdata. If you all the time have an up-to-date native backup, ought to one thing go improper, you can all the time add the folder again to Google Drive. 

How you again up your Google Drive folder will rely in your working system. If you use MacOS or Windows, you can use the official Drive app. The drawback with the official Drive app is that you can’t choose which folder from Google Drive to again up, which implies it is going to again up every part in your Drive account. That’s high-quality if you haven’t got a considerable amount of information to again up.

Also: Need to handle your Google Drive information? Google was no help, however this device solved my storage mess

If, nevertheless, the contents of Google Drive would gobble up your entire native storage, you might decide to use an answer like Insync, which permits you to choose a folder (or a number of folders) from Drive to hold in sync in your native machine.

Do not put this off. Should catastrophe strike (similar to what occurred to me), a backup can save your sanity.

5 Lock recordsdata

The Lock Files function will not prevent you from by accident deleting recordsdata from Drive however it can hold undesirable customers from altering the contents of these recordsdata. Once you’ve locked a file, nobody can edit or remark till it’s unlocked. Even higher, solely these customers with Editor permissions can unlock a file. This is a small step you can take to shield these treasured recordsdata from being modified. 

To lock a file, right-click the entry in Google Drive and choose File Information > Lock. In the ensuing pop-up, click on Lock and the file is secure from change and can stay so till it’s unlocked.

Also: Multi-factor authentication: How to allow 2FA and enhance your safety

With a modicum of warning, your Google Drive expertise may be free from disaster. Of course, nothing is 100%, but when you comply with these easy tips, you’re one step forward of errors, undesirable entry, or different disasters inside your Drive account.

We are right here to present Educational Knowledge to Each and Every Learner for Free. Here We are to Show the Path in the direction of Their Goal. This publish is rewritten with Inspiration from the Zdnet. Please click on on the Source Link to learn the Main Post

Source link

Contact us for Corrections or Removal Requests
Email: [email protected]
(Responds inside 2 Hours)”

Related Articles

Back to top button