Outlook

  • Blog

    How to create email signature on new Outlook app for Windows 11

    To create an email signature in Outlook for Windows 11, open Settings > Accounts > Signatures, create a custom signature, and click “Save.”  It’s also possible to create multiple email signatures depending on the recipient from the “Signatures” page. These instructions apply to Windows 11, 10, and the web version of Outlook. When you use the new Outlook app (and…

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  • Blog

    How to create rules for emails in Outlook for Windows 11

    In Outlook, rules allow you to automatically perform actions on incoming or outgoing emails based on certain conditions.  To create an Outlook rule, open Settings > Mail > Rules, click on “Add new rule,” configure the conditions and actions, and save.  You can also right-click an email, choose “Rules,” and select the “Create rule” option. These instructions apply to the…

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  • Blog

    How to set up automatic email replies in Outlook for Windows 11, 10

    To configure automatic replies in Outlook, open Settings > Accounts > Automatic replies and turn on the “automatic replies” toggle switch. Choose the time period to send messages while you’re away, compose the message, decide whether to send replies only to contacts, and save the settings.  In the new version of Outlook for Windows 11 (and 10), you can enable…

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  • Blog

    How to Add and Manage Additional Accounts in New Outlook

    The new Outlook app lets you add various email accounts from different email providers, which you can use to send or reply to emails. However, some traps along the way might catch you out. With this in mind, this guide covers all bases to help you make the most of this handy capability. This guide is intended for readers using…

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  • Blog

    How to prevent safe emails from being sent to the Junk Email folder in Outlook

    To add a sender to the safe list in Outlook, open Settings > Mail > Junk Mail > Safe senders and domains, click on “Add safe sender,” the sender email address or domain, and click “OK.” Although the web version of Outlook does a pretty good job filtering unwanted emails, sometimes, it may not be able to distinguish between a…

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  • Blog

    How to Create and Use an Email Template in the New Microsoft Outlook

    Quick Links How to Create Your Template How to Edit or Delete Your Template Email templates are great for ensuring consistency, saving time, and avoiding typos. However, as Microsoft transitioned from the classic Outlook to the new Outlook, the process for creating, using, and editing templates changed significantly. Here’s the method that works the best for me. How to Create…

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  • Blog

    Microsoft Outlook workaround fixes freezes when copying text

    ​Microsoft is investigating a known issue that affects Microsoft 365 customers and causes classic Outlook to hang or freeze when copying text. These problems appear on systems running Outlook Current Channel Version 2409 (Build 18025.20096) or higher or when using languages with an IME (Input Method Editor). “When you select text in a classic Outlook email and then use the…

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  • Blog

    Disable Focused Inbox on any version of Outlook

    To turn off Focused Inbox in Outlook from Microsoft 365, 2021, or 2019, click the “View” tab and click to clear the “Show Focused Inbox” option. On the new Outlook app for Windows 11, select the account, open Settings > Mail > Layout, select the account, choose the “Don’t sort my messages” option, and click “Save.” On Outlook web, open Settings…

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  • Blog

    Microsoft Outlook bug blocks email logins, causes app crashes

    Microsoft is investigating an Outlook bug causing desktop app crashes, high system resource usage, and preventing users from logging into their accounts. While the company said these ongoing issues only affect European customers, users worldwide have since reported experiencing the same sign-in and app instability problems. “We’re investigating an issue in which users in Europe may be experiencing crashing, not…

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  • Blog

    8 Outlook Search Tips to Find Emails Instantly

    Searching for an email in an overflowing inbox can feel like looking for a needle in a haystack. However, smart use of Outlook’s search features let you quickly locate what you need without wasting time sifting through the clutter. Below are some search tips to help you find any email in seconds. 1 Use Targeted Keywords or Phrases You should…

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